Everything starts with this question:
Why pay for lodging when traveling if you are already paying your rent or mortgage where you live?
We are the first specialized online platform for room exchange between members who live in shared housing, thus allowing them to temporarily exchange their rooms or space and travel all around the world without spending a cent on accommodation in a 100% safe and secure environment
The idea is simple:
You reach an agreement with another member from the Room4Exchange community to exchange rooms temporarily for an agreed period of time be it a weekend or a few weeks or even months.
There are no rental costs involved.
No messy paperwork.
No deposits no fees.
Direct contact with users.
Live with locals and do as locals do.
Learn new languages and share experiences with your new 'roomies'.
To make the most of your stay, immerse yourself in your environment.
Visit local markets, buy local produce.
Save money and cook at home.
Make the most of your multilingual roomies.
We are not a platform to find shared housing.
We are not a platform to rent out rooms or touristic apartments.
Important: You must already have your own room or space in order to temporarily exchange it.
If you are looking for a place to live, we recommend you to visit our friends doing click here.
Of course, you can exchange your entire place, we have members who live in studios or flats for just 1 or 2 people.
And they, as well as you, want to exchange their space to travel almost for free, so they don´t mind staying in rooms located in shared flats or houses.
The most important thing is that you are interested in the destination and the dates.
If you offer to exchange a studio and you get an offer for a room, we suggest not to reject it because the more flexible you are the faster the deal will be closed and this will leave time off for you prepare other important things like flights, visits, activities, etc
Yes, just remember to make it explicit on your profile (style / atmosphere in the house) and describe your roomies who will happen to be in this case your family.
Not necessarily so, although most exchanges are done simultaneously during the same period of time.
However, we have contemplated the possibility of people who can exchange their space for a period of time without simultaneity and keep those days of exchange to enjoy them in the future.
In the case of it not being a simultaneous exchange it is very important that this fact is reflected on the exchange contract so it is acknowledged and respected by both members. All formulas are valid as long as there is a mutual agreement on the terms and conditions
You must be 18 years of age or more.
You must have already a room to exchange temporarily and it can be the one you live in or another available room.
You can also exchange small housing types such as studios, flats or houses that can be considered a single unit housing.
You have to accept our terms of service to start with your profile or any communications between members.
Will I have privacy, intimacy, safety... is the room just for me?
Yes, the room to be exchanged is 100% private and for your use only.
You have all the keys necessaries You can go with your couple or partner when the room is for two and this fact has been specified and agreed by all both parties.
When whole studios or flats are exchanged, privacy, security and intimacy are all guaranteed.
In many cases WC, showers, toilette will be outside the exchanged room and you will have full and free access to these. The same applies to the kitchen, living room and all common areas
We suggest that you look at the users’ profile interest in to find out all details about the available room or space and also check the pictures
You will have full and free access to WC, shower, toilette when these are located outside the exchanged room. So keep your mind open and remember that the important thing is the destination and all the things that you will be able to do while saving a lot of money.
Any exchange must offer these elements at least:
- Private are with bed and indicating type of bed, size or number of people
- Clean towels, bed linen, pillows must be left ready for the upcoming “exchanger”
- Access to Wc, shower, bathroom, all with hot water
- 24 hours free access to the space, room and flat
- Free Wifi accesss
The room exchange includes use and access to all common areas and at all times:
Bathroom and toilet, kitchen, fridge, terrace, living room, swimming pool, laundry and other common facilities in case of the existence of any limitations these will be included and specified into the contract
Any rooms that you wish to keep “out of bounds” such as your home office, we suggest you keep it locked and specify this in the contract.
Please bear in mind that vital and important spaces for daily comfort and use cannot be kept private and out of transit, areas such as bathrooms, kitchen, living room ...
Yes, you can access freely your room and shared areas when you need it and 24 hrs a day
Please keep in mind that there might be a timetable and certain use limitations for external or common shared areas such as garden, parking, swimming pool, etc.
And these rules applying to limited access should be respected.
All users will have wifi available and you will have unlimited access, so don´t fret, you can whatsapp all night.
You can use all housing amenities and utensils since our members want to make each other feel comfortable and at home.
In the same way that you like to be taken care of, you should also take care of others by providing all that will be necessary for their stay.
It is advisable to ask any questions or clarify any doubt no matter how irrelevant it may seem.
For this purpose you can use either use internal or external mail in order to exchange suggestions, recommendations or to talk about your doubts.
Please remember to be respectful, tidy and neat in all shared areas, always leaving things and spaces in the same way as you found them.
Of course you will, besides you will save money on restaurants, and you can invite your Roomies to try your star dish.
Please remember to clean everything you use, as well as shared areas and respect cooking turns.
This will appear on each profile, please check it out and make sure you are clear on the conditions that you must respect.
You can go to another exchanged room or space with your pet if it is established in the profile of the other member.
In the case that you have a pet and you leave it back home, you should specify it on your profile in case you’d like the other exchange user to take care of your pet.
In case of having plants, this should also be specified in your profile so the other exchange member takes this into account and takes care of them.
All these aspects and conditions have to be talked through, discussed and reflected in the contract.
It is also common to exchange things that are interesting or useful at your place, e.g. bikes, skateboard, parking area, supermarket or other store discount tickets, access or membership to co-working space, sport clubs, spas, yoga classes, museums, libraries, card discounts...
Or any other services that you think your exchanger will appreciate.
Usually one or two people, this is specified in each profile under the title “space capacity” In order for the exchange to happen there is no need for it to be an equal amount of people in the exchange e.g. if you are going on your own to an space that allows 2 people and your space only allows 1 person, then this exchange can be done as long as both parties agree to it and all the terms.
All around the world. Room4Exchange.com gives you the possibility to contact anybody anywhere once you are a room4echange member.
You will also receive very interesting room exchange proposals from destinations that you had never thought about.
Allow yourself to be surprised and click the option “open to destination proposals”, by doing so you are letting other members know that you are open to receive these suggestions.
It can be organized in a short time, it will depend on each user, although it is very common to organize it in a progressive manner in order to reach a level of trust and ease that is suitable for both “exchangers”.
For intercontinental exchanges it is important to bear in mind that getting plane tickets, matching dates, formalizing the agreement and organizing the trip aspects can take longer.
If this idea excites you then start your search asap and look for those destinations that you like the most to contact with other exchange members in advance.
It is possible to close the deal within a week, even if the exchange date is due later on, e.g. 3 or 6 months...
Tip: The early bird gets the worm! so book early and take advantage of cheaper flights and other discounts.
Most of our users live in shared flats or houses, so the other flat members “roomies” agree and are informed about the exchange and who is coming.
Usually roomies are also Room4Exchange members who exchange their rooms or are interested in meeting new people and who knows... maybe they can offer their services or know-how to you, for example, language classes, cooking techniques, web design, touristic guide.
If you are using Room4Exchange for work purposes and therefore will be busy with work stuff, no worries, let them know and each of you can go about your day.
Your Housemates should be informed and they must agree on exchanges being done at your flat or house.
Usually many roomies are also room4exchange members. They and you have extra discounts.
When doing an exchange it is extremely important to respect your roomies and the house where you are staying and to respect all common living areas.
Ask about timetables for cooking, washing and use of the swimming pool, garden, etc...
Wash up after yourself!, clean and tidy up as you go... etc.
We understand that everyone´s level of cleanliness is different so ask about rules and expectations and leave a good impression.
A respectful, courteous and mindful behavior will open up doors all over the world.
Remember that other members will comment on your stay in our review section, the more nice comments you have the more doors will open.
Any behavior that breaks our “basic rules of engagement” will terminate your Room4Exchange membership and will result in your profile deactivation
One thing that we love about Room4Exchange is that besides offering a new way to travel, it also becomes a great opportunity to meet new and diverse people from whom to learn or exchange know-how or skills.
To facilitate the interaction with other roomies we have created an area where they can upload their picture and describe themselves in their profile, letting other possible exchangers know about their interests, hobbies and what they would be willing to exchange.
Language classes, web design services, cooking lessons, yoga practice...
You can provide their email address so they can access roomies only area in your account.
They will also be able to subscribe themselves to room4exchange in order to travel together and maybe become your roomie as well during the trip!
A good way to break the ice is to invite your new exchanger to try your star dish.
If you are using room4exchange because of work purposes and are not interested in being so social, no worries, let them know and each of you can go about your day.
It´s easy, just follow these simple steps.
1 - Become a member and create your profile, upload your profile picture and as many pictures as you want of your room and shared areas.
You must complete your profile with images in order for it to be published and accepted.
Tell other members something about yourself and your interests
Select your desired destinations, you can also allow yourself to be surprised with the option “open to other exchange suggestions”
Edit your calendar and dates availability, you can use the option “ I am flexible on this dates”
Invite your Housemates (roomies)
2 - You can start your exchange search based on different criteria, such as destinations, kinds of activities or using the option “open to other exchange suggestions”
3 - Start sending and receiving exchange suggestions, get in contact directly with those “exchangers” you are interested in and close the exchange deal in order to start your trip!
4 - When you reach an agreement, use the contract template to confirm the mutual deal and clarify the most important and crucial aspects.
Please double check aspects regarding: keys exchange, exact address, contact telephone number.
It´s easy. Just enter your profile and click edit.
Situations change, so you will always be able to edit your details. Address, number of roomies, upload new photos, etc.
It´s important to update your profile if your situation changes in your living environment so that it´s clear to other members.
Your exact address will only be given when you reach an agreement with the other member through our contract exchange agreement.
Whenever possible we recommend using English as the standard language to communicate with other members from different nationalities.
However we have provided an online translation service so you can communicate in the language that is more comfortable for you.
Upload high quality images of you, your room, shared spaces...
Describe yourself providing all the relevant details that will let others know who you are.
Mention things you like doing, hobbies, what you are passionate about, dreams, profession... etc
Describe the atmosphere where you live.
By this we mean using categories such as Students, tourists, adventurers, and also mention certain routines or key issues that will help others go for your exchange option faster.
If you are a student, mentioning your University, degree, courses, important campus activities will be a key exchange point for you
Mention important and interesting things in your neighborhood (restaurants, shops, weekly markets etc)
Select your preferred destinations, if you like to discover new places choose the option called “ Open to other exchange options”
Update your travel availability calendar regularly. Think Big! and Plan ahead!
Keep it updated all year long, remember that there are very organized people who plan trips well in advance.
If you have time off or if you can work remotely you can select “ I am flexible” on the date area. This option is ideal for freelancers who can work from anywhere.
Describe your roommates. Can any of them offer any kind of service such as language teaching, training, touristic guide, cooking lessons
Invite your roommates so they can create their own profile.
They will only access the “roomies” section that Room4 Exchange has created for this purpose.
It is better if they describe themselves and by doing so they will also be part of the spirit of the exchange.
Share your thoughts and likes about cool things around your neighborhood. These tips can be a great asset for your future “exchanger”
If this is your case, check the following:
Check your email SPAM folder. It could be possible that emails might be arriving there.
Complete and update your profile with better pictures, more information about your place, neighborhood and also your desired destinations and conditions.
Be proactive, don´t wait for other members to contact you.
Take the initiative, the sooner you start to look for other possible “exchangers” better and faster it will be.
Select and get in contact with “exchangers” living in your desired destinations.
Don´t forget to choose the option “Open to other Exchange destinations”, this implies that you or others are open to new destinations even if these are not selected as preferred ones.
Organize and get ready for your trips in advance: don´t wait till the last minute to organize an exchange.
You might get lucky and it could work out right the first time, but keep in mind that some destinations may require visas, permits or you may need time to get the best airfare. Book early and save. Remember, the early bird gets the worm!
Also, take into account that there might be popular destinations that will require getting in touch with more than one user and therefore the process could take longer.
Be flexible with your dates and select this option if you can.
Flexibility and organizing your trip in advance will give you more options when it comes to getting cheaper airfares!
Keep an open mind about exchanges that have other benefits. Think perhaps of a house 15 km from city centre with good public transport.
This option could have great roomies and it will present an opportunity to get to know a different area of the city.
Don´t reject an exchange just because it´s not located exactly where you want.
We advise to do an advanced search to generate more possibilities. Surprise yourself!
Maybe you have considered going on holidays to France and there might be only a few members who have selected Spain as a holiday destination. Turn the situation around and think of all the other French users who have chosen “ Open to other Exchange Destinations”, keep your options open by counting on all the other members that are interested in travelling to any part of the world.
The more flexible you are about destinations, the more options you will leave open for destinations!
A room exchange is a process in which two parties participate and therefore building trust is a key element. Your offer and profile pages are the starting point to establish contact with future “exchangers”. So Take time to complete them with care. Your profile and space information are very important for you and others. Your detailed information will build trust, become relevant and useful to let others know who you are, what you are offering and also what you are looking for.
Don´t forget to reply to all information requests and contact requests.
The most common thing on a room exchange is the existence of housemates.
These roomies will be waiting to meet you, hand you the keys to the house, room, garden, parking or any other facilities included in the exchange contract.
Another good idea is to send via postal service or courier like Fedex, UPS, DHL, etc, the keys a few weeks in advance before the beginning of the exchange.
Another option could be to meet up personally and exchange keys, of course this option will depend on flights timetables and both parties trust and availability.
There may also be a neighbour, doorperson or family member that you can pick up the keys from. or point of collection in your neighborhood such as your local bakery, pub or convenience store. Don´t worry, you will know in advance.
If this is the case all details will be provided: mobiles, email, and address
The key exchange is extremely important and must have been discussed and agreed upon by both parties before making the exchange effective.
So all details, contact information about the key pick up must be reflected in the contract.
Once the exchange is over, it is as easy as leaving the keys in the room, an agreed upon common area or you can hand them in to someone previously agreed upon and don´t forget to say bye!
To make the exchange easier and more comfortable, we suggest doing some of the following things in advance.
These steps will make future exchangers feel at home immediately!
In a noticeable and previously agreed place at home leave the details or essential objects that could be needed during the exchange, such as wifi details, extra keys, appliance instructions.
Have a notebook ready for your guests with emergency contact numbers (neighbour, family member, best friend) and instructions for appliances, services or other areas or gadgets at home (e.g. washing machine, oven, stove, heater, A/C, recycling, fuses replacement, garbage services)
You could also make a list of emergency services and provide their contact details, Neighbour, family member, close friend...
Give a personal touch to everything you do, you could list some of your favourite local restaurants, bars and cafes or just leave some welcoming words to your exchanger.. rest assured that these will be very welcomed!
And don´t forget to leave your trip itinerary, telephone number and contact details at your new destination, just in case you need to be contacted.
Free!! *Limited time ONLY
Any Room4Exchange membership fee is cheaper than what you could have spent on a single hotel night
Don´t forget that you will be able to cook, do the washing, work, study and learn during your stay
All these benefits result in 80% savings when you travel using our Room4Exchange platform
Each party will pay for their home monthly bills. This means that you won´t have to pay any bill in your future exchange, you just keep paying your bills back home as usual.
No deposits or bank account debit needed
You don´t need to manage anything, except the “Exchange Agreement” between you and the other member. This agreement template will be provided by Room4Exchange to make your life easier!
There is no money exchange between users It is crucial that your monthly payments such as rent and utilities are all up to date. The member exchanging and going to a new destination won´t pay anything to anybody
There are no hidden fees. There are no extra costs or extra payments.
You only pay for Room4Exchange membership and nothing else. It is strictly prohibited to charge any other member for any extra cost, fee, or bill.
If any other member asks for any extra money let Room4 Exchange know immediately because this is a breach of our mandatory membership rules which explicitly says that there will be no monetary transaction among members.
If you ever detect any suspicious behavior from any of our members, don´t hesitate to make us aware through our contact sheet
This is the first question question we ask ourselves and it is normal, specially if its is the first time
In our other projects related to exchanges and after the experience we have obtained, thousand of exchanges have been possible and we have never had complaints in regards to theft or relevant damages.
None of our members has ever arrived to a “ghost place” . Payment to the platform guarantees real places and real people who are committed to do the exchange.
At the beginning, many people think “I am going to have strangers in my room” and this causes some worries.
But as soon as the exchange begins both parties are no longer strangers cause you have exchanged messages, pictures and talked about many details over the communication.
Also, please do not forget that there is reciprocity; while the other member is in your space, you are at the same time in that other person’s room.
Don´t worry, when you don´t feel comfortable or if you don´t find affinities with the contacted person, there are many others waiting for your message.
Don´t hesitate to ask as many questions as you need about the house, space, room, neighborhood, region, and of course about the House mates.
Also, ask for more pictures if those included in the profile do not seem sufficient.
This new way of traveling is based on mutual respect and this element is key for all exchanges.
You don´t have to convince anyone about anything, all parties have to believe in mutual respect, empathy and trust in order to enjoy your trips completely.
If you are flexible, open, generous, trustful and like sharing, then you will enjoy completely the exchanges and all the benefits they will bring.
Fore sighting is important too, mention, discuss and reflect all important and key issues on the “Exchange Agreement” (e.g. watering the plants, cleaning, pets care.. etc)
Yes, the current house insurance covers you since the exchange members are considered guests as there is no financial transaction between the parties.
The house insurance must be up to date in order to cover for any possible damages or problems during the exchange. In case of any doubt, please get a confirmation from your insurance company.
It is totally legal since there is no monetary transaction between the parties. Think of it in the same way as accepting a friend or a family member at home. And the house insurance will cover in the same way as if you were hosting friends or family members.
This is not about renting rooms or managing payments or suplements. Room4Exchange concept is based on Collaborative Economy P2P
It is totally legal since there is no monetary transaction between the parties. Think of it in the same way as accepting a friend or a family member at home. And the house insurance will cover in the same way as if you were hosting friends or family members.
This is not about renting rooms or managing payments or suplements. Room4Exchange concept is based on Collaborative Economy P2P.
Yes, we do have a contract template and all premium accounts can download it for free.
We provide this contract model for your convenience and its use is highly recommended to specify exchange dates and other details or important issues discussed and agreed between the parties (e.g. dates, keys exchange, exact address, contact details during exchange, contact numbers in case of emergency, etc).
This contract is a legal bond between the parties, it avoids confusion or misunderstandings during the exchange and it also keeps both sides assured about being covered in case of any breach of contract.
This only happens in a 0,01% of times and in such case you can contact us at:
email@example.com and we will do everything in our hands to assist you.
It this matter is of special concern, then we recommend to contract a travel insurance that covers all unexpected events during your trip. Although it is a very uncommon situation we provide an email to get in touch with us so we can assist you.
And it is always important to double check with the other party the dates of the trip before buying any kind of transport tickets.
If you have never done any exchange of this kind before it is normal to be afraid of things being damaged or broken. Please bear in mind that there are utensils or gadgets that could get damaged due to daily usage ( glasses, china, silverware).
It is important that this scenario is reflected on your contract and that both parties come to an agreement regarding replacement or payment of damaged or broken objects.
Also, keep in mind to mention once again cleaning responsibilities, since some objects can get damaged due to poor cleaning procedures. This aspect should also be reflected on the contract.
If you have never done exchanges before it is natural to ask yourself this question.
Exchanges and collaborative economy P2P are based on trust, honesty and commitment.
And the way it works is by creating a safe network in which each member writes a comment about the exchanges done, verifies users’ accounts, profiles, roomies of future exchanges and uses the “Exchange Agreement” that we provide to the Premium members.
The better the reputation on the platform, higher the chances to increase exchanges and travel opportunities. Also, remember that in order to do an exchange you have become first a premium member and that through the payment to the platform each party is traceable.
Since the exchange is simultaneous, both parties normally tend to ask and clarify those key issues that concern them the most. If you keep a flowing, open and honest communication then higher the chances to get to know the other party better and build a relation of trust.
In any case, you will be covered by the “Exchange Agreement” that establishes a legal bond between both parties and that has a legal guarantee in case of breach of contract.
We advise to share your personal data with the other party only when you feel comfortable and have built some trust.
Our support team is at your disposal to clarify any doubt or question. So, do not hesitate to contact us at: firstname.lastname@example.org
1.Be honest: the content of your exchange profile must be accurate and real. Housing Conditions, number of roommates. location, utilities, furniture, etc, all this information must accurate and changes updated as they occur. Roommates authorization and agreement is a must to do an exchange.
2. Leave your exchange space clean and tidy: each person´s cleaning standards is different, but certain minimums must be met in regards to this both for the room and rest of the house.
3. Storage space must be available in order for your future exchanger to hang clothes and other personal belongings. Bed linen and towels must also be provided and left handy. All these details will make their stay more comfortable.
4. Share information and tips: complete “The House Rules” . In this section all important information about the house will be shared (emergency numbers, emergency contacts) and also please provide relevant information about what to do around the neighborhood, where to go, directions and useful tips.
5. Use the “Exchange Agreement”: Room4Exchange offers to all its members an “ agreement template for space exchange between private parties”, in this template beginning and ending dates will be reflected and also all the comments and clauses that both parties consider relevant.
6. Welcome your “Exchangers” with courtesy and respect: the ideal scenario would be to have a family member or friend handing over and collecting the keys.
It is common among our members to leave something nice for the arrival of their exchanger such as beers, a bottle of wine, some food on the fridge like snacks. Your exchangers will definitely appreciate it especially if they have had a long journey to get there.
7. Take care of your exchange room and spaces as if they were your own Be careful with the furniture and facilities in general. Use utilities such as electricity and water with moderation. Avoid excessive noise and respect the neighbours. Just as you would do at home.
8. Keep an ongoing communication: make sure your exchangers have arrived safely and check with them that everything is alright. It is quite important to remain accessible by any means of communication (e-mail, whatsapp etc) during the days of the exchange.
9. Leave the room or space as you found it. Make sure everything is clean and tidy and please leave some sort of courtesy gesture as well or a courtesy note.
Before the Exchange:
Once you have subscribed to the page, start getting in touch with other exchangers, answer quickly queries, questions or doubts from other members. It is important to use our internal mail system as well as Skype, whatsapp or Facebook so that any doubt or queries can be sorted out.
During the Exchange period:
It is important that during the exchange both parties remain in contact in case an exchanger has a doubt, or needs something or just to check on the other person to see if everything is alright.
It is very important the profile rating in order to improve and get a better reputation. Don´t hesitate to ask others to rate their stay and also rate others as well. Keep in mind that this rating can only be done once the exchange has been done and the contract closed.
Have you ever asked yourself:
Why am I leaving my room empty when I could make use of it?
Why am I paying for a hotel or hostel if I am already paying a mortgage or my rent?
List of our most common user profiles:
100% Interesting People
People who live or study abroad or far from home
University, Masters, Phd students
People doing international workshops or attending conferences
Language students and teachers
International work teams
Erasmus / Internships
Singles / couples without kids
Travelers / Adventure seekers
Start Ups with International project
Users usually speak several languages
People interested in learning and practicing languages
People who are used to living in shared spaces
Users with a global international profile
Interested in other cultures
Interested in Culture, Languages, Arts or Gastronomy
All Room4Exchange users are willing to “consume” in a different and more conscious way, and this fact makes our Room4Exchange community intelligent, trustworthy and a pro-active network of Roomies all around the globe.
We use the latest tools to verify the identity and reputation of all the members.
Also once the exchange is over, both parties will receive a questionnaire to be fulfilled.
This serves as an improvement tool and also to build more trust within the community.
By using it, you and your exchanger will build reputation and generate more trust for future exchanges.
These are the following aspects that will be valued:
Contact and communication with your exchange (quick and effective answers)
Room or shared space (hygiene, comfort)
House atmosphere ( environment, neighbors)
Roomies activities ( courteous, friendly, respectful)
Share areas (comfort, hygiene, cleanliness)
Neighborhood / City ( location, means of transport)
Would you recommend this destination? Yes / No
Would you recommend this room or space? Yes/No
Would you repeat the experience? Yes/No
Add your comments: